Massif MSP

Helping Therapists Stay HIPAA Compliant

If you run a therapy or counseling practice in the Midcoast, protecting patient data isn’t optional—it’s required under HIPAA.

Our managed IT services in Topsham specialize in helping behavioral health providers secure their systems, reduce risk, and stay compliant with federal regulations.

What HIPAA Means for Your Practice

• •Protect all Protected Health Information (PHI)
• •Implement administrative, technical, and physical safeguards
• •Maintain secure communication and storage systems
• •Prepare for audits and breach notifications

HIPAA compliance includes risk assessments, access controls, encryption, and staff training. These safeguards are required under the HIPAA Security Rule.

Free HIPAA Planning Resources

Use the official government guidance and checklists to begin your compliance planning:

• HHS HIPAA Guidance Materials
• HHS Security Risk Assessment Tool to review your compliance with HIPAA.
• (Easier to use) Excel Spreadsheet Format of HHS Security Risk Assessment Tool
• Sample Businesss Associate Agreement

These resources include compliance checklists and audit frameworks to track your HIPAA readiness.

Our HIPAA IT Services

• Risk assessments & compliance audits
• Business Associate Agreements (BAA)
• Monitoring & cybersecurity protection
• Email encryption & secure messaging

Your E-mail and HIPAA Compliance

Does your email end in @gmail.com or @outlook.com? A common issue we encounter is HIPAA requires Business Associates Agreements which Google and Microsoft will not sign for those accounts. You have several options: If you have a website, you can setup a Google Workspace email or Microsoft Business Premium licensed email or an email with 365 Information Protection and Governance for your website and configure it for HIPAA compliance. If you have this already, use the contact form below to ask us to inspect your website for free, we regularly find errors and help clinicians to update their self-setup e-mail to the highest settings of SPF, DKIM, or DMARC records to prevent spammers from impersonating their practice. There are also alternative preconfigured "just email" options which will offer a Business Associates Agreement including MailHippo for sole providers without a secretary or Hushmail for Healthcare for small practices. The issue you will experience with both is they will not integrate with EHR platforms as well as Google Workspace or Microsoft may.